Billing software for dealers, distributors and wholesalers.
Take orders from the office, bill on credit, and keep money owed, e-invoices and e-way bills under control.
One to ManyMoney owed
Customer ledgers, ageing and credit limits.
Total owed
₹18.4L
Overdue
₹4.2L
12 customers
Received this month
₹26.7L
Orders on hold
3
| Customer | Owed | Status |
|---|---|---|
| Sharma Traders | ₹3,42,000 | Within limit |
| Metro Retail | ₹2,96,500 | Near limit |
| City Mart | ₹2,14,000 | On hold |
| Sai Distributors | ₹1,18,000 | Within limit |
What is distributor billing software?
Distributor billing software is built for businesses that sell from an office or godown rather than a shop counter. Orders come by phone, WhatsApp, a salesman or a dealer, goods go out by delivery, and customers pay later.
O2M runs that whole flow from Orders, without a counter and without any marketplace. Choose the source and outlet, find the customer by phone, name or GSTIN, add items, then save the order or save and invoice in one step.
Money owed builds from every invoice and receipt, so you always know each customer's balance. Set credit limits, send statements, and generate e-invoices and e-way bills from the invoice.
Simple from the first day.
Step 1
Add customers
Import customers, with GSTINs, balances and credit limits.
Step 2
Take the order
Create it with the source, customer and items.
Step 3
Invoice and dispatch
Invoice at order or at dispatch, with e-invoice and e-way bill.
Step 4
Collect
Track receipts and overdue amounts.
What Dealer and Distributor Billing does for you.
Orders from any source
Record orders from phone, WhatsApp, salesmen and dealers.
Credit under control
Limits and holds protect you from over-limit sales.
Paperwork done right
Quotations, challans, invoices, e-invoices and e-way bills.
Teams kept separate
Each sales team sees only its own customers and orders.
Take orders from every source.
Record where each order came from, so you can filter orders and reports by source and outlet.
One to ManySample dataInvoices and documents
Every sales document in one list.
Invoices today
214
Billed today
₹3.84L
Credit notes
6
Sales sources
Phone, WhatsApp, Salesman and Dealer, renamed or added to as you need.
Customer search
Find a customer by phone, name or GSTIN, or add a new one.
Items
Scan a barcode or search for products, and set quantities and prices.
Customer collects
Tick Customer collects from the warehouse for goods picked up in person.
From quotation to invoice.
Send a quotation, move goods on a challan, and raise the tax invoice with its e-invoice and e-way bill details.
Sample Retail Private Limited
12, MG Road, Bengaluru, Karnataka 560001
GSTIN 29ABCDE1234F1Z5
Tax Invoice
OF1-2627-00412
30 Oct 2026
Bill to
Metro Retail
48, Residency Road, Bengaluru, Karnataka 560025
GSTIN 29AAACM1234A1Z2
Place of supply: Karnataka (29)
Payment terms: 15 days
E-way bill: 3310 2217 4056
| Item | HSN | Qty | Rate | GST | Taxable |
|---|---|---|---|---|---|
| Basmati Rice 5 kg | 1006 | 10 | 650.00 | 5% | 6,500.00 |
| Cotton Round Neck T-Shirt (M) | 6109 | 20 | 399.00 | 5% | 7,980.00 |
| LED Bulb 9 W | 8539 | 50 | 83.90 | 18% | 4,195.00 |
Amount in words: Rupees Twenty Thousand One Hundred Fifty Four Only
E-invoice
IRN a41f7c02…9c2e
Ack 1326 1000 4412
Sample Retail Private Limited
12, MG Road, Bengaluru, Karnataka 560001
GSTIN 29ABCDE1234F1Z5
Delivery Challan
DC-2627-00063
30 Oct 2026
Deliver to
Metro Retail
48, Residency Road, Bengaluru, Karnataka 560025
GSTIN 29AAACM1234A1Z2
Reason: Supply on approval
Vehicle: KA 01 AB 1234
| Item | HSN | Qty |
|---|---|---|
| Basmati Rice 5 kg | 1006 | 10 |
| Cotton Round Neck T-Shirt (M) | 6109 | 20 |
| LED Bulb 9 W | 8539 | 50 |
Goods sent without a tax invoice. Invoice to follow.
Quotations
New quotation, send, mark accepted, then convert to an order or proforma.
Advances
Record an advance on a proforma, and the final invoice uses it.
Goods on approval
Send goods on a challan, bring back what returns, and invoice the rest.
Credit and debit notes
Return goods with a credit note, or use a debit note for a price difference.
Keep every rupee owed in view.
See ageing, statements and reminders for late payers. Read more about credit control.
One to ManySample dataMoney owed
Customer ledgers, ageing and credit limits.
Total owed
₹18.4L
Overdue
₹4.2L
Received this month
₹26.7L
Receipts
Record cash, bank, UPI, cheque or TDS against the invoices.
Credit limits
Set a limit and credit days for each customer.
Holds
Orders over the limit wait until a manager approves them.
Payment links
Collect through your own gateway, with links and virtual accounts.
Keep teams separate.
A team is a group of people with their own warehouses and sales sources, such as a distributor's north and south teams.
One to ManySample dataStores and teams
Every outlet and counter today.
Sales today
₹6.42L
Bills today
1,186
Counters open
9 of 10
Own work only
Members see only their team's orders, invoices, money owed and reports.
Team leads
Leads see their team's reports and edit credit terms of the team's customers.
Shared customers
A customer is shared across the company, and money owed stays with the team that made each invoice.
Other warehouses
When an order must ship from another team's warehouse, that team's lead approves it.
A distributor's working day in O2M.
| Task | Where | How |
|---|---|---|
| Send a price | Quotations | New quotation, send, mark accepted, convert |
| Take an advance | Proformas | Proforma invoice, then record the advance |
| Book an order | Orders | Source, outlet, customer, items, then Save or Save and invoice |
| Invoice | The order | A4 tax invoice, sent by WhatsApp, SMS or e-mail |
| Goods on approval | Challans | Delivery challan, bring back what returns, invoice the rest |
| Goods on the road | GST portal | E-way bill for the invoice, and change the vehicle if needed |
| Get paid | Money owed | Record a receipt against the invoices |
| Something comes back | The order | Return with a credit note, or a debit note for a price difference |
Everything in one place.
Orders
- Orders from the office
- Sales sources: phone, WhatsApp, salesman and dealer
- Customer search by name, phone or GSTIN
- Prices with or without GST
- Returns of office orders
Documents
- Quotations, proformas and delivery challans
- Invoice at order or at dispatch
- Credit and debit notes
- Invoices sent by WhatsApp, SMS or e-mail
Money owed
- Customer ledgers and statements
- Receipts and ageing
- Opening balances
- Reminders sent by you
- Payment links and virtual accounts
Credit control
- Credit limits for each customer
- Orders held until a manager approves
GST and goods movement
- E-invoice with IRN and QR
- E-way bill
- Several GSTINs
- Loose goods by weight or volume
Sales teams
- Teams that see only their own customers and orders
- Reports limited to each team
For businesses that sell to businesses.
Distributors
Sales teams, credit limits and e-way bills in one place.
Wholesalers
Bulk orders with cartons and pallets, when you add the warehouse.
ExploreTraders
Buy from suppliers and sell on credit, with both ledgers.
ExploreBrands selling to dealers
Office orders alongside the rest of your business.
ExploreHow to choose distributor billing software
What matters when you sell on credit from an office.
Orders without a counter
You should be able to run the whole business from orders and invoices.
Credit control
Limits and holds protect you before a bad debt happens.
E-invoice and e-way bill
These should start from the invoice, not a separate portal login.
Teams
Each sales team should see its own customers and numbers.
Loose goods and units
Check support for decimal quantities if you sell by weight or volume.
Warehouse work
Add cartons, pallets and picking when volumes grow.
Dealer and Distributor Billing: your questions answered.
Can I use this without a shop counter?
Yes. Businesses that sell only from an office can run on orders and invoices alone.
Can I invoice when goods leave rather than at the order?
Yes. Choose invoice at order or at dispatch.
Do you support loose goods?
Yes. Sell by weight or volume, in decimals.
Can each salesman see only their customers?
Teams see only their own orders and money owed. A customer is shared across the company, so any team can find and bill them.
Can I take an advance?
Yes. Record the advance on a proforma invoice, and the final invoice uses it.
How do I record a cheque?
Open Money owed, choose the customer and record a receipt by cheque against the invoices.
Do you support e-way bills?
Yes. Make e-way bills for invoices through your GST provider, and change the vehicle if needed.
Can I use more than one GSTIN?
Yes. Each warehouse can have its own GSTIN.
Is this a distributor management system?
O2M manages your own orders, billing, credit, stock and sales teams as a distributor. It does not track the sales your retailers make.
Keep every order and every rupee owed in view.
See how O2M fits the way your business works today.